How SharePoint Encourages Cost-Effectiveness, Response Time and Collaboration

Sharepoint can increase a business’s flexibility, encourage cost-effectiveness and dynamic user control for team members.

November 10, 2014 by Alex Collins, IT Services Consultant


When it comes to any business, big or small, efficiency is something everyone wants to achieve. The speed at which data is exchanged is pivotal to the overall success of a business. This is especially true during the filing season when companies require speed and efficiency to get their records processed and transferred in time.

Now, many companies are reliant on common Excel-based spreadsheets to meet most of their record-keeping demands. While these are effective in their own way—Excel is universally available and most professionals know how to use it—they do not provide the same level of efficiency and real-time collaboration capabilities as SharePoint. Switching to this program can increase a business’s flexibility, encourage cost-effectiveness and dynamic user control for team members, and facilitate effective collaboration between different departments.

Control Creates Cost-Effectiveness

One of the most immediate benefits that companies switching to SharePoint report is an enhanced level of control. When departments use SharePoint, managers are given an extensive set of toolsSharePoint-logo to enforce procedures and record results. When these tools are put to use, it becomes impossible for team members to perform duties if they ignore, avoid, or forget steps. This helps eliminate costly liabilities associated with employee errors.

Visibility Encourages Team Response

Using SharePoint doesn’t just benefit management, however. Team members benefit as well from the simple user interface. They not only get to see the reasoning behind each step, such as why it is important and how to obey it, but they can also ask for help from the management team if something is confusing. This clarity of process from the floor to the office encourages communication, which in turn encourages success.

Real-Time Tracking Enhances Performance

SharePoint also has tools available for members of the management team to keep a real-time scorecard. Upper management can use SharePoint to track the performance of their teams as they begin and finish critical projects. This helps to identify weak links in the department and track progress over time.

Remote Access Increases Connectivity

A common trend in business these days is collaboration between individuals based in different locations. Connectivity and instant access are must-haves for companies with employees working at different locations or from home. SharePoint provides the resources to meet these needs. When departments use the application, they can have team members edit and share documents no matter how far apart they might be. This instant accessibility from anywhere with an Internet connection can improve efficiency by allowing team members who are out of the office to contribute.

Document Management Boosts Efficiency

Another benefit of SharePoint is being able to organize your files and control access to them in the way that best suits your organization. When internal and external parties can access the files they need and can locate them easily, business processes run more smoothly, increasing the overall efficiency of an organization.

User-Friendly Design Benefits All

SharePoint is very easy to master for both team members and management and has a simple UI that adheres to any working psyche. For the extensive number of tools and services it offers, such as social media platforms, individual website construction, and business intelligence, SharePoint is a superior solution that enhances productivity, conformity and engagement amongst staff.


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